Administrative Assistant

Replit is the agentic software creation platform that enables anyone to build applications using natural language. With millions of users worldwide, Replit is democratizing software development by removing traditional barriers to application creation.

ABOUT THE ROLE

We are looking for a highly organized and proactive Administrative Assistant to support 2-3 VP-level leaders at Replit. This role is ideal for someone who enjoys creating structure, keeping teams organized, and ensuring leaders can focus on their highest-impact work.

You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

WHAT YOU'LL DO

Administrative Support

• Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.
• Coordinate internal and external meetings across multiple stakeholders and time zones.
• Arrange travel, accommodations, and itineraries.
• Process expense reports and support other administrative tasks as needed.
• Help leaders stay organized by tracking action items, deadlines, and follow-ups.

Team & Meeting Coordination

• Coordinate team meetings, offsites, and other team events.
• Prepare agendas, meeting materials, and notes when needed.
• Assist with onboarding logistics for new team members.
• Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.

Operational Excellence

• Maintain documentation, team resources, and organizational systems.
• Help improve administrative processes and workflows to increase efficiency.
• Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.

Communication & Collaboration

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