Executive Assistant

Join Axon and be a Force for Good.

Axon is seeking a highly organized, discreet, and proactive Executive Assistant to support two leaders — an Executive Vice President and Senior Vice President. This role requires exceptional judgment, the ability to anticipate needs before they arise, and comfort operating in a fast-paced environment with significant domestic and international travel. The ideal candidate embodies Axon's values; obsessing over the details, owning their work end-to-end, and operating with candor and trust while serving as a critical partner to senior leadership.

Key Responsibilities

Calendar & Schedule Management

• Own and manage complex, ever-changing calendars across multiple time zones
• Proactively resolve scheduling conflicts and prioritize competing demands
• Coordinate meetings, briefings, and preparation materials in advance of key engagements
• Plan and book complex domestic and international travel itineraries, including flights, ground transportation, lodging, and visas/passports as needed
• Build detailed, minute-by-minute itineraries accounting for time zones, layovers, and contingencies
• Monitor travel disruptions in real time and rebook/reroute proactively
• Reconcile travel expenses and submit expense reports in a timely manner
• Anticipate the Executives’ preferences (airlines, seating, hotels, dietary needs) and apply them without prompting

Communications & Administrative Support

• Serve as a gatekeeper and liaison between the Executives’ and internal/external stakeholders, exercising discretion with sensitive and confidential information
• Draft, proofread, and manage correspondence, presentations, and reports
• Prepare agendas, take meeting notes, and track follow-up action items
• Manage expense reports, invoices, and budget tracking for the Executives' office

Event & Meeting Coordination

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