Executive Assistant

High Level Role Overview We’re looking for an experienced Executive Assistant to join our team. This is a trusted-partner role for a seasoned professional who thrives in a fast-paced environment where priorities shift quickly and the stakes are high. You’ll anticipate needs, protect executive time, and keep the business moving.

You’ll act as a strategic extension of your executives and a key liaison between senior leaders and internal and external stakeholders, using sound judgment and absolute discretion in everything you do.

• Strategic calendar management: Own and actively manage complex, multi-time-zone calendars. Prioritize competing demands, resolve conflicts independently, and make informed recommendations that protect executive time and focus.
• Meeting and event leadership: Lead end-to-end planning and execution of executive meetings, leadership offsites, board-related activities, and events, including agendas, pre-reads, presentation materials, and follow-up on action items.
• Project oversight: Manage special projects and new initiatives from start to finish, driving timelines, coordinating stakeholders, and ensuring accountability. Prepare polished reports, proposals, and presentations for senior audiences.
• Trusted liaison: Serve as the primary point of contact for internal and external stakeholders on confidential and business-critical matters, representing your executives with professionalism, diplomacy, and discretion.
• Anticipate and act: Proactively identify needs, risks, and opportunities before they surface. Make sound decisions on your executives’ behalf and escalate appropriately.
• Travel and expense administration: Coordinate complex domestic and international travel, complete monthly expense reports, and reconcile corporate Visa statements accurately and in line with policy.
• Correspondence and information management: Manage and prioritize executive inboxes and correspondence, maintain contact lists, and handle sensitive information with the highest level of confidentiality.
• Executive team and EA community support: Take on ad-hoc tasks tied to business needs and executive team priorities. Champion the EA team by sharing best practices, supporting peers during peak periods, and improving how we work.
• Experience: 5+ years as an Executive Assistant (or equivalent) supporting C-suite or other senior executives in a high-activity, demanding environment.
• Judgment and discretion: A proven track record of handling confidential information with integrity and making sound decisions with minimal direction.
• Proactive ownership: You anticipate needs, take initiative, and deliver without waiting to be asked, even when priorities change at the last minute.
• Organization and attention to detail: Precision in every deliverable, from meeting invites to executive-level reports, while juggling competing deadlines.
• Communication: Outstanding written and verbal skills, with the presence and polish to engage confidently with executives, board members, and external partners.
• Collaboration: A strong partner to fellow EAs and an approachable, supportive colleague across the business, especially during peak periods.
• Adaptability and growth mindset: Composure under pressure, openness to feedback, and a commitment to continuous learning.
• Technical proficiency: Advanced skills in Google Workspace (Calendar, Gmail, Drive, Docs, Slides, Sheets) and Slack. Mac and Microsoft Suite experience are assets.
• Business acumen: The ability to quickly learn how a company works, who the key stakeholders are, and build credibility across teams. Familiarity with a purpose-driven or technology environment is an asset.

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