Finance Assistant (Categorie Protette L. 68/99)

You will help keep our expense, travel and financial cost processes accurate, compliant and efficient.

You will also support day-to-day finance operations for the Italian legal entity, including invoice checks, coding and chasing approval, payment oversight and legal mailbox monitoring.

Key Responsibilities

• Record financial transactions and handle bank reconciliations
• Coordinate supplier financial information requests;Handle accounts payable, including paying supplier bills
• Review and approve employee expense claims and travel requests that are in line with the TrueLayer Business Travel & Expense Policy.
• Check that claims are valid. This means checking receipts for vendor, date, itemised purchases and tax breakdown. It also means checking descriptions, categories and cost centres. Claims should be submitted within policy timeframes.
• Escalate out-of-policy or above-threshold items, following the documented approval lines. Examples are premium travel upgrades, late bookings, exceptions and client entertainment above threshold. Record the rationale and outcome.
• Send incomplete or non-compliant claims back to employees with clear, helpful feedback.
• Monitor travel bookings in Navan for policy compliance, such as booking through Navan, fare caps and advance-booking rules.
• Support company card administration: reconciliation reminders, missing receipts and flagging anomalies.
• Handle general business & financial admin: filing, data entry, supplier and invoice queries, and keeping records audit-ready.
• Answer employee questions on expenses and travel, and point people to the right policy or process.
• Help spot recurring policy breaches or process gaps, and suggest improvements.
• Support the business with ad hoc requirements as needed: like credit card requests, payment queue checks and other spot needs.
• Monitor the certified legal mailbox (PEC), review incoming requests, summarise the key points and forward them to the appropriate teams.

Skills and Experience

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