Payroll Manager

The Payroll Manager will lead and continuously improve Quaise's payroll function, ensuring accurate, compliant, and timely payroll operations across a rapidly growing multi-state workforce. This role owns end-to-end payroll administration while serving as the company's internal subject matter expert on payroll compliance, employment classifications, wage and hour regulations, payroll taxation, and HRIS payroll systems.

This position will play a critical role in leading Quaise's transition to Paycom, establishing scalable payroll processes, strengthening internal controls, and partnering closely with Human Resources, Finance, Accounting, and business leaders to support organizational growth. The ideal candidate combines technical payroll expertise with a continuous improvement mindset and thrives in a fast-paced, high-growth environment.

• Own end-to-end payroll processing for exempt, non-exempt, salaried, hourly, and field employees across multiple U.S. states, with the ability to support international payroll operations as the company grows.
• Ensure payroll is processed accurately and on schedule, including bonuses, commissions, equity-related payroll events, relocation payments, per diem, taxable fringe benefits, and off-cycle payrolls.
• Review payroll data for completeness and accuracy while maintaining appropriate internal controls and audit documentation.
• Reconcile payroll registers, benefit deductions, tax withholdings, and payroll-related general ledger activity with Accounting.
• Maintain compliance with federal, state, and local payroll tax regulations and reporting requirements.
• Oversee state payroll tax registrations, unemployment accounts, local tax setup, and ongoing agency compliance as the company expands into new jurisdictions.
• Serve as the internal subject matter expert on FLSA, DOL, wage and hour laws, overtime requirements, prevailing wage considerations, and employee classification.
• Partner with HR to ensure exempt/non-exempt classifications, pay practices, and compensation programs comply with applicable employment laws.
• Monitor legislative and regulatory changes affecting payroll and proactively implement required updates.
• Ensure payroll processes are maintained in accordance with internal controls and support SOX readiness as the company continues to scale.

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