Recruiting Operations Specialist (Contract)

Shape the Future of AI

As a Recruiting Operations Specialist at Labelbox, you’ll help keep hiring running smoothly while delivering an exceptional experience for candidates and interview teams. A large portion of your time will focus on interview scheduling and coordination, partnering closely with the Talent Acquisition leads and hiring managers to manage logistics and keep the process moving. You’ll also manage recruiting workflows and data in Greenhouse and Gem, building reports and dashboards that turn recruiting activity into actionable insights. This role offers the autonomy to identify opportunities, propose ideas, and own projects that improve how we hire. Based at our San Francisco headquarters three to four days per week, you’ll bring proactive ownership, strong attention to detail, and a drive to make recruiting better.

• Dedicate a large portion of your time to interview scheduling and coordination, managing calendars, logistics, and last-minute changes.
• Deliver an exceptional candidate experience through thoughtful communication, attention to detail, and seamless support throughout the interview process.
• Partner closely with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward.
• Manage day-to-day operations in Greenhouse and Gem, maintaining consistent workflows and clean, reliable data through regular audits and improvements.
• Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience.
• Identify and implement improvements to recruiting processes, tools, and workflows that strengthen the candidate and hiring team experience.
• Own projects that meaningfully improve recruiting at Labelbox, with the autonomy to propose ideas and drive them through execution.
• 2+ years of experience in recruiting operations, recruiting coordination, or people operations preferred.
• Bachelor’s degree preferred.
• A driven, proactive approach: you anticipate needs, take initiative, and follow through with minimal direction.
• Dependable execution and curiosity; you enjoy keeping daily recruiting activities running smoothly while finding ways to make them better.
• Experience delivering an exceptional candidate experience, with strong communication skills and attention to detail.
• Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management.
• A strong interest in reporting and analytics, with the ability to translate recruiting data into clear, actionable insights.
• Excellent organizational and collaboration skills, with the ability to manage competing priorities in a fast-paced environment.
• Ability to work from Labelbox’s San Francisco headquarters 3 to 4 days per week.

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