Workplace Coordinator

*Note: This position requires presence in our San Jose office location 5 days per week, Monday-Friday.

The Workplace Coordinator will be a part of the Workplace team and will wear multiple hats supporting the office and the employees. The Workplace Coordinator will be the first point of contact in the San Jose offices for employees, visitors, customers, and vendors. The role will be responsible for completing office operational and administrative tasks, including managing workplace workflows and systems, while also cultivating a positive and productive workplace.

• Assist in the management of our San Jose Office including, but not limited to:
• Greet and register all visitors in a professional and friendly manner, notifying the respective hosts of their arrival
• Provide the highest level of customer service and support to all employees, guests and visitors.
• Maintain and manage the conference rooms, keeping them clean, neat, and well stocked.
• Maintain, order and restock all kitchen snacks, drinks and office supplies.
• Assist with workplace safety and security
• Keep the fridge and coffee makers clean.
• Process and distribute incoming mail and fulfill any shipping requests
• Work closely with IT for equipment or accessory requests from employees.
• Source, manage and maintain relationships with all workplace vendors (e.g., food & beverage, janitorial, security, etc.).
• Manage the Forkable (lunch service) account
• Collaborate closely with key internal stakeholders such as HR, IT, Legal, FP&A, and Workplace team members to ensure seamless operations.
• Be the first point of contact for any facility issues at the San Jose location.
• Assist with onsite and offsite office events (i.e. Happy hours/culture events/etc). Requirements include ordering catering, decorating, setting up and cleaning.
• Occasional Travel to SF office to assist with events and coverage as needed.
• Routinely update and maintain the SJ Emergency Action Plan; educate employees on emergency protocols and resources.
• Assist the EA team with scheduling and other administrative tasks.
• Have a minimum 2 years of administrative experience
• Have experience working in a fast paced work environment
• Have experience managing an office space
• Proficient in Google Suite, MS suite, Slack
• Have experience placing supply orders and organizing mail
• Are resourceful, a creative problem solver, and adaptable to various competing demands while remaining approachable to the team
• Have excellent communication skills (verbal, written, interpersonal)

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