Asset & Logistics Specialist

Asset & Logistics Specialist works closely with engineering, construction, facilities, finance, legal, supply chain and site operations to ensure technical equipment and services are commercially sound, delivered when required and accurately managed throughout their lifecycle.

The Team

The Asset & Logistics team supports Data Center Engineering by coordinating the procurement, movement, management and lifecycle of equipment required to build, commission, operate and maintain data-center and laboratory environments.

Working closely with technical and operational teams, the team helps ensure equipment is available when needed, supplier and logistics issues are resolved effectively, asset information is accurate and purchasing activities support infrastructure delivery.

Responsibilities and Duties

• Lead day-to-day sourcing and purchasing activities for data-center and laboratory equipment, infrastructure, technical services and facility requirements.
• Translate engineering specifications, bills of materials, construction schedules and operational requirements into clear purchasing and supplier activities.
• Review supplier quotations, technical scopes, pricing, lead times, warranties, delivery requirements and commercial risks.
• Negotiate pricing, payment terms, delivery conditions, warranties, service commitments and other commercial terms within agreed parameters.
• Coordinate supplier onboarding, compliance reviews, confidentiality agreements, internal approvals, purchase orders and supporting contract documentation.
• Implement sourcing and purchasing plans that support project schedules, local site requirements and supplier availability.
• Identify and resolve supplier issues that could affect cost, equipment availability, construction schedules, commissioning or site readiness.
• Lead and support the Asset & Logistics team, setting clear priorities, coordinating workloads and helping team members deliver effectively.
• Oversee equipment receipt, identification, storage, installation, commissioning, transfer, maintenance and retirement.
• Coordinate freight, receiving, rigging, storage, delivery scheduling and domestic and international movement of equipment.
• Maintain accurate asset records covering equipment location, ownership, serial numbers, purchase orders, warranties, service agreements and operating status.
• Coordinate equipment delivery and installation activities with suppliers, construction partners, commissioning teams and site personnel.
• Resolve delayed, damaged, incomplete or incorrectly delivered equipment issues.
• Reconcile purchase orders, invoices, change orders, payments, budget commitments and remaining balances, working with relevant teams to resolve discrepancies.
• Partner with engineering, finance, legal, facilities, construction, supply chain and accounts payable teams to resolve commercial and operational issues.
• Produce clear reporting and dashboards covering purchasing activity, asset status, delivery performance, supplier risk, financial commitments and infrastructure readiness.
• Communicate risks, mitigation actions, decisions and resource requirements to relevant stakeholders.
• Identify and implement practical improvements to procurement, asset management, logistics and reporting processes.

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