Executive Administrative Assistant

Job Description: *This is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week.*

Role Summary As an Executive Administrative Assistant, you will be a trusted partner to the Chief Information Officer (CIO) and members of the IT leadership team. This highly visible role is ideal for a polished, resourceful professional who thrives in a fast-paced environment and takes pride in keeping executives and teams operating at their best.

You will play a critical role in supporting a growing organization by managing complex calendars, coordinating priorities, facilitating communication, and ensuring seamless execution of day-to-day operations. Success in this role requires sound judgment, exceptional organizational skills, discretion, and a proactive approach to anticipating needs and solving problems.

This is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week .

Key Responsibilities:

• Provide executive support to the CIO and members of the IT leadership team.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Serve as a key point of coordination between executives, employees, business partners, and external stakeholders.
• Anticipate needs, stay ahead of priorities, and proactively address administrative and operational challenges.
• Support leadership team initiatives by organizing information, tracking deliverables, and coordinating follow-through on key actions.
• Plan and coordinate team meetings, leadership offsites, events, and other organizational activities.
• Prepare presentations, reports, meeting materials, and other business documents.
• Process and reconcile executive expenses in accordance with company policies.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

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