Executive Office & Admin Assistant

Job Description: Job Summary As an Executive Office & Admin Assistant, you will act as a strategic partner and provide right-hand support to senior leaders, C-suite executives, and board members. You will play a crucial role in maintaining an organized, welcoming, and hospitable work environment, and ensuring our executives and senior leaders receive top-tier support and seamless daily operations. You will lead the planning and execution of critical company events including but not limited to board meetings and key business meetings.

If you thrive in a dynamic and fast-paced organization with ability to wear many hats while supporting senior leadership, this is the role for you!

Position Overview

• This role involves both schedule and travel arrangements, as well as hands-on white-glove coordination of internal and external leadership meetings, business review meetings, customer meetings, offsite, team events, and quarterly board meetings.
• Collaborate with global stakeholders and various internal teams to drive operational efficiency on office operations, meeting agenda, meeting materials, briefing materials, catering, facilities, and IT arrangements.
• Anticipate executive needs and proactively identify solutions to increase efficiency and productivity.

Responsibilities include but are not limited to

• Plan and manage logistics of company-wide events and corporate meetings regionally as well as on a global scale.
• Oversee the daily operations of the office, ensuring the office environment is conducive to productivity and innovation.
• Collaborate with corporate teams (such as IT and facilities) to ensure internal or external events are planned with high level execution.
• Provide travel support and event management/ logistics for executives and employees.
• Handle confidential information with discretion and professionalism.

Qualifications and Requirements

…