Office Coordinator

Tenstorrent is looking for a dynamic, bilingual Office Coordinator to manage our workplace operations in our Tokyo office and assist our remote workforce in the APAC region. Reporting to the Manager of Global Workplace Operations, the successful candidate will utilize Japanese and English fluency to align regional requirements with our international frameworks. This vital role encompasses managing the employee onboarding journey, overseeing financial and spatial resources, and supervising vendor partnerships and snack programs, all while maintaining rigorous local Japanese workplace safety and compliance regulations. Functioning as a Workplace Business Partner, you will drive cross-functional synergy with HR, IT, and Marketing, collaborating with global peers to refine operational consistency and optimize the workplace culture.

This role is on-site, based out of Toranomon Hills, Minato City, Tokyo, Japan.

• Fluent in Japanese and English.
• 2+ years of office management experience, ideally within a tech or fast-paced startup environment.
• Proficient in office software and project management tools (e.g., Microsoft Office Suite, Google Workspace, Asana, Slack).
• Able to anticipate challenges, solve problems, and execute effectively under pressure.
• Comfortable working in a fast-paced, ever-evolving office environment.
• Proactively oversee daily office operations to provide a functional, welcoming environment that reflects our culture.
• Partner with global operations to align with international standards, improve the workplace experience, and drive end-user engagement.
• Advocate for the Tokyo office and the remote APAC workforce by driving culturally aligned events and improving the employee experience.
• Work closely with the IT team as the primary point of contact in Japan to deal with on-site troubleshooting.
• Ensure the office adheres to local health, safety, and fire regulations, coordinating with building management and security on access control, badges, and emergency procedures.
• Master the management of physical office spaces, budgets, and vendor ecosystems while scaling a high-energy, collaborative environment.
• Gain hands-on experience planning and executing events of varying sizes and types within a fast-growing, multinational startup.
• Develop an understanding of IT infrastructure with the ability to further advance your skills and experience, as desired.