Office Manager/ Executive Assistant - Montreal

ABOUT AMI

We are building a new breed of AI systems that (1) understand the real world, (2) have persistent memory, (3) can reason and plan, and (4) are controllable and safe.

We are a team of scientists and engineers building frontier world model-based AI. We combine the scientific rigor of a top-tier research institute with focus on engineering excellence and execution.

We are a global company, with offices in Paris, Montreal, New York, and Singapore. Come build the future of AI with us!

AMI Labs is a frontier AI research startup building world models, with teams across four global locations. Our Montreal office has grown to the point where it needs someone dedicated to running it, and we’re looking for an organized, resourceful Office Manager & Executive Assistant to make it happen while supporting one of our co-founders.

This is a ground-floor role with a broad remit: managing a busy calendar, coordinating meetings and travel, welcoming visitors, and building the office from the ground up. There’s no established playbook. You’ll create the systems and set the standard for how our Montreal office runs. We’re a startup, so we need someone scrappy who’s happy to figure things out, roll up their sleeves, and take pride in getting the details right. No task is too small when it helps the team do its best work.

WHAT YOU’LL DO

Support a co-founder

• Manage their calendar, prioritize requests, and coordinate meetings across time zones.
• Manage and coordinate external engagement requests, including speaking opportunities, event participation, and meetings with external partners.
• Arrange travel, prepare itineraries, manage expenses, and handle meeting logistics.
• Help prepare meeting materials, track action items, and follow up on commitments.
• Handle sensitive information with discretion and sound judgment.

Set up and run the Montreal office

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