Senior IT Asset Management Specialist

We are seeking a highly analytical and process-driven SaaS Asset & Renewal Management Specialist to own the lifecycle of enterprise SaaS renewals, licensing, true-ups, usage optimization, and audit readiness.

This role will focus heavily on using data and automation to create a predictable, scalable renewal process providing early visibility into upcoming renewals, identifying underutilized licenses, improving forecasting accuracy, and reducing unnecessary software spend.

The ideal candidate has strong experience with SaaS licensing and vendor negotiations, advanced data analysis skills, Jira-based workflow management, and hands-on experience with ERP platforms such as NetSuite.

Renewal Management & Automation

• Own the end-to-end SaaS renewal lifecycle from intake and forecasting through negotiation, approval, PO, and execution.
• Build and maintain automated renewal tracking with 30/60/90/120-day notifications, escalation workflows, and ownership.
• Manage renewal workflows, approvals, tasks, and reporting through Jira.
• Develop standardized Jira workflows and dashboards to track renewal status, owners, deadlines, risks, savings, and approvals.
• Eliminate manual renewal tracking through automation and system integrations.
• Establish KPIs for renewal cycle time, forecast accuracy, savings, and on-time completion.

License Optimization & True-Ups

• Analyze license assignment, utilization, adoption, and consumption data across SaaS platforms.
• Identify unused, underutilized, duplicate, and over-provisioned licenses.
• Perform license reconciliations and true-ups before renewals to establish accurate demand.
• Model renewal scenarios based on historical usage, growth, headcount, and forecasted demand.
• Recommend right-sizing, consolidation, tier changes, and contract restructuring.
• Track realized and avoided costs from optimization initiatives.

Vendor & Contract Management

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