Specialist I, Facility Management

Specialist I, Facility Management

As a Specialist I supporting Facilities, you will be the first point of contact for employees, candidates, customers, vendors, and visitors entering the site. You will manage front-desk operations while partnering closely with the Facilities team to create an organized, professional, welcoming, and engaging workplace.This role is ideal for someone who enjoys working with people, takes ownership, anticipates needs, and can balance day-to-day administrative responsibilities with employee and site engagement activities.

Front Desk & Visitor Experience

• Serve as the primary point of contact at the front desk and provide a welcoming, professional experience for employees and visitors.

• Greet and assist candidates, customers, vendors, contractors, and other guests.

• Coordinate visitor arrivals, meeting logistics, badges, and appropriate site contacts.

• Manage incoming calls, deliveries, mail, and general front-desk inquiries.

• Maintain a professional, organized, and welcoming reception area.

Facilities & Site Administration

• Provide administrative support to the Facilities team and assist with day-to-day site operations.

• Coordinate conference room, meeting, and common-area needs.

• Support vendor visits, service appointments, office supplies, and workplace requests.

• Help communicate facilities updates, site information, and workplace notices to employees.

• Track requests and follow up with appropriate internal partners or vendors to help ensure timely resolution.

• Support general office organization, records, documentation, and facilities-related coordination.

Employee Experience & Site Engagement

• Coordinate and support employee engagement activities, site events, celebrations, meetings, and other workplace programs.

• Partner with Facilities, HR/People, Talent Acquisition, and other teams on site-based activities.

• Assist with event logistics including room setup, communications, catering, supplies, signage, and day-of coordination.

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